FreshBooks

FreshBooks

Paid

Simple invoicing and accounting software for freelancers and small service businesses, used by 30M+ businesses.

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What is FreshBooks?

FreshBooks is a cloud accounting platform purpose-built for service-based businesses, freelancers, and solopreneurs who bill by time, project, or retainer. It combines professional invoicing, automated payment reminders, time tracking, expense management, and double-entry accounting in an interface so clean that non-accountants can be fully operational within minutes. With built-in project collaboration, online payments, and a mobile receipt scanner, FreshBooks eliminates the gap between doing the work and getting paid — helping users recover up to 553 hours per year and $7,000 in billable time annually.

Key Features

Professional Invoice BuilderAutomated Payment RemindersTime Tracking by ProjectMobile Receipt ScannerExpense CategorizationOnline Payment AcceptanceDouble-Entry AccountingProject Profitability TrackingRetainer ManagementClient PortalEstimates and ProposalsMileage TrackingAutomated Bank ImportFinancial ReportsTeam Collaboration ToolsLate Fee Automation100+ App Integrations

Integrations

Other
StripeGustoPayPalFundboxAcuity
E-commerce
SquareShopify
CRM
HubSpot
Automation
Zapier
Communication
Slack

How to Use FreshBooks

1Create your account and add your clients and services
2Build and send a branded invoice with one click
3Track time directly from the invoice or project view
4Review auto-imported expenses and attach receipt photos
5Generate a profit and loss report or send a proposal in minutes

✅ Best For

  • Freelancers, consultants, and solo service providers who need clean, professional invoices with built-in time tracking and online payment collection without any accounting background.
  • Small agencies and creative studios that bill multiple clients on retainer and need project-level profitability reports to understand where margin is being lost.
  • Self-employed professionals in fields like law, design, or coaching who want automated late payment reminders and a client portal without learning complex accounting software.

❌ Not For

  • Product-based businesses or retailers needing inventory management, purchase orders, or bill-of-materials tracking, which FreshBooks does not support natively.
  • Larger teams or businesses with more than 50 active clients that would immediately trigger a plan upgrade due to FreshBooks' client-count pricing model.

Reviews

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Pricing

Lite$19/mo
  • ✓5 billable clients
  • ✓unlimited invoices and expenses
Plus$33/mo
  • ✓50 billable clients
  • ✓proposals
  • ✓double-entry accounting
Premium$60/mo
  • ✓Unlimited clients
  • ✓project profitability
  • ✓accounts payable
SelectCustom
  • ✓Unlimited clients
  • ✓dedicated account manager
  • ✓lower payment fees

Prompts to Try

Send an invoice for 10 hours of work at $150/hr

Show me all unpaid invoices this month

How much time did I log on the Acme project?

Which expenses are billable to clients?

Generate a profit and loss report for Q2

Use Cases

Tom, a freelance web developer, tracks hours inside FreshBooks as he works — at project end, he clicks 'convert time to invoice' and a fully itemized invoice is sent to the client in under 60 seconds.
A small interior design studio sends retainer invoices to 12 ongoing clients every month — FreshBooks auto-sends them on the 1st and follows up automatically if payment hasn't arrived by day 7.
Priya, an independent consultant, uses the FreshBooks mobile app to photograph every receipt at lunch — by tax time her expense report is already categorized and downloadable in one click.
A two-person marketing agency accepts online payments through FreshBooks — clients pay by card directly from the invoice email, cutting average payment time from 21 days to 4 days.
A freelance copywriter uses FreshBooks proposals to pitch projects with pricing options — when the client approves, the proposal converts into a contract and kicks off a retainer invoice schedule automatically.

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Frequently Asked Questions